State payroll setup
Registrations managed
Required state payroll accounts established in accordance with applicable registration deadlines.
Payroll & People Ops
US payroll, run in every state you hire in.
We manage your US payroll, state registrations, benefits coordination, and employee onboarding, with dedicated support and CFO-level oversight, so you can focus on growing your team.
How hiring works here
Every worker
Classification documented
Employee or contractor classification assessed and documented based on the actual working relationship and applicable requirements.
Annual reporting
W-2s and applicable 1099s on time
Prepared from the payroll we run and the vendor records we keep.
We work inside the payroll platform you already use, with CFO-led oversight of setup, reporting, and controls.
Hiring in a new state can trigger new payroll and compliance obligations.
What you decided
- Hire one engineer, who happens to live in Colorado
- Agree a salary and a start date
- Send the offer
What it created
- Payroll registration and withholding with Colorado
- State unemployment insurance and workers' compensation
- A state filing calendar that runs from the first paycheck
Even without a physical office, hiring an employee in another state can trigger payroll registration, tax withholding, and insurance requirements.
We handle state payroll registrations and coordinate your payroll setup to meet applicable requirements.
One calendar with every deadline and its owner.
One named person who replies within a business day.
CFO-led oversight of payroll setup, reporting, and controls from day 1.
What we run for your US team.
What runs every pay cycle, and what's due each quarter and year. Payroll and HR services are quoted separately based on your headcount, service scope, and the states where you employ people.
Every cycle
- US payroll processed accurately and on schedule
- Withholding, unemployment insurance, and workers' comp
- Contractor payments and vendor records kept current
- New hire onboarding and state registration
- New-hire reporting and I-9 compliance coordination
- Benefits enrollment and changes
Every quarter and year
- Quarterly payroll tax filings
- W-2s and applicable 1099 forms prepared and filed by their respective deadlines
- State unemployment rates updated when they change
- Payroll posted and reconciled into the monthly close
How it works: assess requirements, complete registrations, and manage every payroll cycle.
Step 01: Map who you employ
First call to day 5People, states, classifications, and which registrations already exist.
Step 02: Register and document
Timeline varies by stateState accounts opened, classifications documented, benefits and onboarding set up.
Step 03: Run it, every cycle
Every payroll cyclePayroll out on schedule, filings on the calendar, and the numbers posted into the close.
Step 04: Before the next hire
Whenever you're hiringTell us the state before you make the offer, so registrations and payroll setup can be planned in good time.
Common questions about hiring in the US.
Sometimes. Worker classification depends on the actual working relationship and applicable law, not just what the contract says. We help assess and document the appropriate classification and coordinate with legal counsel when needed.
Find out where you need to be registered. Free, in thirty minutes.
A cross-border finance expert reviews your setup and writes up what's filed, what's late, and what it costs to fix. Free, whether or not you hire us.
Or write to hello@naveh.ai. We reply within one business day.